Run Your Gym Smarter.
GymPilot replaces the spreadsheets, the paper receipts and the guesswork. Members, memberships, payments and profit — one calm, professional dashboard.
- 9
- core modules
- 100%
- data isolation
- 1 click
- receipts
What GymPilot can do
No bloated modules you'll never open. Everything that decides whether your gym makes money this month — in one place.
Members & profiles
Full profiles with contact details, photos, history and balance — searchable in milliseconds.
Membership lifecycle
Assign, renew, freeze or cancel plans. Expiry dates and pro-rated pricing calculate themselves.
Payments & receipts
Record cash or card, track outstanding balances and print a numbered receipt in one click.
Trainers & commissions
Assign members to trainers, track sessions and auto-calculate monthly commission earned.
Expense tracking
Rent, salaries, utilities and equipment — categorised so every cost is accounted for.
Financial reports
Revenue vs expenses, profit trends and monthly breakdowns, exportable to CSV or PDF.
Staff roles & audit log
Owners see finances, staff run the front desk — and every change is recorded with who did it.
Smart notifications
Expiring memberships, overdue balances and quiet weeks surface before they cost you money.
An owner dashboard that answers the real questions
Open GymPilot in the morning and know exactly where the business stands — no spreadsheets, no manual totals.
- Active members, new joins and churn at a glance
- Revenue collected today, this week, this month and this year
- Profit after expenses, with growth trend charts
- Needs-attention lists for expiring and expired memberships
Built for the front desk
Check a member in and take a payment in seconds, even at peak hour.
Desk, tablet or phone
The same workspace works wherever you are — nothing to install.
Money never slips
Balances, renewals and unpaid dues stay visible until they're cleared.
Export anything
CSV and print-ready PDF reports for your accountant in one click.
Your data stays yours
Every gym is fully isolated at the database level. Staff see only what they need; owners see everything — including a complete audit trail of who changed what.
Tenant isolation
Row-level security scopes every query to your gym.
Role-based access
Owners see finances. Staff run the front desk.
Audit logs
Every payment, edit and cancellation is recorded.
Always on
Works on the front desk PC, tablet or your phone.
Managed access
GymPilot workspaces are set up by our team — no self-service sign-up. Once your gym is created you receive a login and step straight into your dashboard.
Sign in to your workspace